The MyVetting DBS Portal prioritises safeguarding, data security, and operational control for DBS screening. It supports Basic, Standard, and Enhanced DBS applications with instant ID verification and automated document checks to reduce errors and omissions. Real-time status tracking with SMS/email alerts keeps applicants and administrators informed at each stage. Role-based access controls protect sensitive data, and full audit trails support evidencing compliance to the DBS and the ICO. Security controls align with ISO 27001, UK GDPR, and DBS guidance, including enforced password rotation (every 60 days). Weekend ID uploads keep cases moving, with many Basic certificates issued within 48 hours. Its streamlined workflow helps HR and compliance teams manage DBS checks at scale while maintaining robust safeguarding standards.
Instant ID Verification Included
The portal’s instant ID verification adds real-time identity checks to the start of the DBS application, confirming applicants swiftly and securely.
Automated document validation processes digital uploads immediately, reducing errors and preventing delays.
These capabilities accelerate DBS processing while supporting safeguarding, transparency, and compliance with DBS and ICO requirements. It also helps employers meet right to work checks requirements by streamlining document verification.
Real-Time Identity Checks
MyVetting’s Real-Time Identity Checks support fast, accurate UK DBS screening without compromising compliance.
The portal performs instant identity verification within a secure, Home Office‑compliant and GDPR‑aligned environment, streamlining DBS online submissions.
Applicants receive SMS and email prompts to upload required evidence, reducing friction and ensuring complete, high‑quality submissions.
Digital uploads replace paper, cutting delays and enabling hiring teams to track checks at every stage.
Live status visibility provides clear progress from submission to completion, supporting timely, informed safeguarding decisions in line with DBS requirements.
Automated Document Validation
Automated Document Validation
Building on real-time identity checks, automated document validation in the MyVetting DBS portal delivers instant verification to accelerate criminal record screening. Candidates upload identity documents, and the system validates authenticity within moments against UK standards, reducing delays and manual intervention while maintaining accuracy and consistency.
The validation engine minimises human error by extracting and matching data across records, supporting compliance with DBS guidance, Home Office identity requirements, and ICO data accuracy principles.
Instant outcomes and clear pass/fail results shorten turnaround times, enabling safeguarding decisions to proceed promptly and appropriately for the relevant DBS level. The process improves data quality, preserves an audit trail, and streamlines onboarding without adding complexity for users.
What Is MyVetting’s DBS Portal?
MyVetting’s DBS portal centralises Disclosure and Barring Service checks, supporting Basic, Standard, and Enhanced levels in one controlled dashboard.
It provides secure, role-based access so administrators, hiring managers, and candidates view only relevant information. Real-time status tracking, audit-ready logs, and instant certificate visibility streamline safeguarding decisions and evidence of due diligence.
Reports are exportable for compliance with DBS guidance, Home Office policy, and ICO data protection requirements.
The platform also supports compliance by referencing the DBS-maintained Barred Lists to aid safer recruitment decisions.
Centralised DBS Management
From a single, centralised portal, the MyVetting DBS platform streamlines the management of Basic, Standard, Enhanced, and volunteer DBS checks, giving employers clear oversight of safeguarding and compliance. As a dedicated platform for UK DBS and online DBS applications, it unifies submissions, progress tracking, and reporting in line with DBS guidance. A clean dashboard displays real-time statuses, while downloadable reports support audits and record‑keeping under ICO expectations. Seamless document uploads reduce administration and accelerate candidate submissions. Automatic email alerts keep administrators informed without manual chasing. Both clients and applicants can view progress for full transparency.
- Feature: Real-time status | Benefit: Faster decisions | Who gains: Employers, applicants
- Feature: Document uploads | Benefit: Fewer delays | Who gains: Employers
- Feature: Downloadable reports | Benefit: Easy auditing | Who gains: Compliance teams
- Feature: Email alerts | Benefit: Proactive updates | Who gains: Administrators
- Feature: Dual access | Benefit: Clear visibility | Who gains: Clients, applicants
Secure Role-Based Access
Engineered for oversight without compromise, the MyVetting DBS Portal delivers secure role‑based access so only authorised users can view and manage DBS data.
Access levels align to organisational roles—such as HR leads, hiring managers, and compliance officers—so each user sees only the information required to request, track, and assess DBS applications.
Granular permissions control document handling and reduce administrative risk, maintaining clear accountability across Basic, Standard, and Enhanced DBS workflows with appropriate barred list checks where applicable.
All activity is logged to evidence governance, and configurable settings support compliance with Home Office guidance, DBS Code of Practice, and GDPR under the ICO.
Administrators can assign, revoke, or adjust permissions quickly as team structures change.
Real-Time Application Tracking
How does real-time visibility transform DBS checks? MyVetting’s portal provides real-time tracking across Basic, Standard, and Enhanced DBS applications, so clients and candidates can see progress at any moment.
Clear status updates on the dashboard reduce uncertainty and minimise avoidable follow-ups.
SMS and email notifications inform candidates when stages change and when results are available. On completion, authorised users can download reports immediately to support swift, risk-based hiring decisions and compliant record-keeping under DBS and ICO guidance.
The system also enables secure digital document uploads, allowing candidates to submit identification promptly without delays.
For organisations managing multiple DBS checks, portfolio-level visibility streamlines coordination and shortens time-to-hire. Managers can spot bottlenecks, verify submissions, and act on completed outcomes quickly.
The result is a transparent, efficient DBS process with fewer administrative steps and faster turnaround.
Why 60-day Passwords Matter
A 60‑day password policy reduces the risk of unauthorised access to pre‑employment screening systems used for DBS, BPSS, BS7858, Right to Work, Right to Rent, and FCA checks.
Shorter credential lifecycles limit the window for misuse of compromised accounts, protecting sensitive identity documents, criminal record results, and vetting decisions.
Routine updates via “my details” and rapid resets through a designated form support operational continuity for HR and compliance teams.
This cadence aligns with ICO expectations for data security and helps organisations demonstrate due diligence under UK data protection and Home Office, DBS, Cabinet Office, and FCA guidance. Organisations can further protect processing by enrolling accounts in the DBS Update Service, simplifying status checks and ongoing monitoring.
Reduced Credential Exposure
Routine rotation of passwords every 60 days reduces credential exposure and strengthens security for MyVetting users managing DBS checks. Shortening credential lifespan limits the period in which stolen or guessed passwords remain valid, directly supporting safeguarding and the integrity of Basic, Standard, and Enhanced DBS application data.
Regular updates align with ICO guidance on data protection and widely accepted UK security practice for online account management. If a password is compromised, scheduled changes curtail impact and reduce the likelihood of unauthorised access to sensitive DBS information.
Users can update credentials in the “my details” section, enabling quick adoption without disruption. This proactive approach supports compliance and protects applicants’ personal data processed through the DBS.
Enforced Security Hygiene
Enforced Security Hygiene
Building on reduced credential exposure, enforced security hygiene explains why a 60-day password cycle matters for MyVetting DBS accounts. Scheduled password changes reduce the window for account compromise, strengthening protection against phishing reuse and credential stuffing. Regular rotation limits damage from leaked or guessed credentials and keeps users attentive to safeguarding obligations when managing DBS application data.
Practice | Benefit
— | —
60-day password change | Narrows attacker dwell time
Frequent prompts | Sustains user security awareness
Strong complexity rules | Resists brute-force attempts
Rotation reminders | Encourages timely updates
This cadence aligns with UK cybersecurity good practice: older credentials become vulnerable, while fresh ones disrupt attack sequences. Prompting users to update creates a predictable security rhythm that mitigates unauthorised access and potential data exposure without undue burden. The result is disciplined hygiene that helps protect sensitive information handled during DBS processing, supporting compliance with ICO guidance and DBS data handling expectations.
Compliance Made Simple
Adopt a 60‑day password reset cycle to protect MyVetting DBS accounts and align with UK GDPR and ICO expectations.
Scheduled resets reduce the window for credential compromise, strengthening controls around sensitive DBS data and safeguarding outcomes.
A predictable reset policy is auditable and demonstrates accountable governance. It encourages clients and applicants to maintain strong, unique passwords, lowering the risk of unauthorised access to DBS application and certificate information.
Administration is straightforward: users update their passwords or memorable information via the “My details” section in MyVetting, ensuring changes are recorded and traceable.
A 60‑day cadence balances risk reduction with usability. It keeps security measurable, practical, and consistent—key when handling DBS checks in UK pre‑employment screening.
DBS Act 1997 Compliance
The portal supports DBS Act 1997 compliance by enforcing role-based eligibility to ensure only legally permitted positions proceed to DBS checks.
It manages Enhanced and Standard DBS applications, including appropriate barred list checks where required for regulated activity, and applies lawful bases and retention limits under UK data protection law.
Data is stored, transmitted, and accessed in line with DBS and ICO guidance, with access controls and encryption.
Comprehensive audit logs evidence identity verification, eligibility decisions, disclosures reviewed, and outcomes, supporting due diligence and regulatory scrutiny by the DBS and relevant authorities.
The portal can also support pre-employment screening processes aligned with the Baseline Personnel Security Standard, aiding integration with broader national security vetting workflows.
Statutory Eligibility Checks
Although statutory eligibility checks can appear complex, compliance with the DBS Act 1997 is straightforward with MyVetting’s digital process. The platform guides employers in selecting and submitting the correct level of DBS check for roles involving children and vulnerable adults, supporting Basic, Standard, and Enhanced applications in line with DBS eligibility rules. This ensures lawful, proportionate safeguarding and accurate verification of criminal record information.
MyVetting streamlines administration, reduces errors and delays, and maintains clear audit trails. Employers can track each application in the client dashboard for real-time progress and outcomes.
Typical turnaround times are 48 hours for Basic DBS results and 5–10 working days for Standard and Enhanced checks, subject to disclosure complexity and local police enquiries. This targeted approach helps organisations meet safeguarding obligations under UK legislation and guidance from the DBS and the Home Office.
Data Handling Standards
While enabling swift DBS submissions, the MyVetting Portal applies strict data handling standards aligned with the Police Act 1997, the Data Protection Act 2018, and UK GDPR. It treats all personal data as sensitive from application through to certificate outcome, using secure processing to minimise exposure and ensure lawful handling.
Compliance with UK GDPR principles ensures lawfulness, purpose limitation, data minimisation, accuracy, storage limitation, integrity, and confidentiality.
The portal supports efficient collection and management of applicant data in a centralised, auditable environment, enabling timely Basic, Standard, and Enhanced DBS applications without compromising protection.
Encryption is applied in transit and at rest during application and reporting phases, and secure online workflows reduce the risk of unauthorised access or data breaches.
Alignment with DBS and Home Office requirements sustains transparency in how checks are conducted and how information is safeguarded.
Audit Trails Maintained
Every action within the MyVetting DBS portal is logged and timestamped to create a defensible audit trail aligned with the Police Act 1997 and DBS requirements. Logs capture submissions, updates, access, and outcomes, providing a complete history for regulatory scrutiny and internal review. This enables traceability of each step in DBS processing, supports safeguarding obligations, and evidences due diligence in recruitment.
| Activity | Recorded Detail | Purpose |
|---|---|---|
| Submission | User, time, application reference | Regulatory evidence |
| Update | Field changed, actor, timestamp | Accountability |
| Outcome | Result, date, reviewer | Decision traceability |
| Access | User login, IP address, session ID | Security oversight |
| Review | Exportable history, filters | Audit readiness |
Structured logging reduces compliance risk, enhances transparency, and streamlines audits, helping organisations demonstrate consistent adherence to DBS regulations and ICO accountability principles.
How Weekend Sign-Offs Work
Weekend sign-offs in the MyVetting DBS portal allow authorised managers to approve DBS applications outside standard business hours, accelerating processing for weekend submissions. Managers authenticate to the portal, review queued applications, and record decisions that advance checks without weekday delay. This supports employers filling safeguarding-sensitive roles promptly while maintaining compliance with DBS requirements.
- Workflow sequencing: weekend sign-offs trigger automated status updates and notifications, so downstream tasks—such as identity verification, document reconciliation, and employer confirmations—begin immediately on approval.
- Access controls: only authorised managers can approve, with role-based permissions aligned to organisational policy and DBS data handling standards to protect data and decision integrity.
- Operational impact: expedited approvals reduce idle time, minimise staffing gaps, and align with applicant availability, enabling teams to manage caseloads efficiently during off-peak periods.
Common Questions About Weekend ID Uploads
Readers often ask whether weekend verification is available and how the portal handles uploads outside standard hours.
For UK pre-employment screening (DBS), weekend uploads are accepted by most portals, including those used by Checkback International and MyVetting.
Identity and Right to Work document uploads can be submitted at any time; automated validation runs immediately, but manual review by screening officers typically resumes on the next working day.
DBS applications submitted at weekends will queue for processing with the Disclosure and Barring Service when their systems next operate.
Live status updates may show “documents received,” “awaiting countersignature,” or “submitted to DBS,” but substantive progress is usually visible from Monday onwards.
Applicants should ensure images are clear, in colour, and unaltered. Accepted documents commonly include a valid passport, UK driving licence (photocard), and recent proof of address, in line with the DBS identity checking guidelines and the ICO’s data protection requirements.
Landlords and agents should remember that there are mandatory checks for all tenants aged 18+ before a tenancy starts mandatory checks.
Weekend Verification Availability
Weekend Verification Availability
The MyVetting DBS Portal accepts ID uploads at any time, including weekends, supporting continuous progress for DBS applications. This is beneficial for candidates who cannot submit during the working week and helps maintain momentum in safeguarding checks.
Applicants can view real-time status updates on the portal dashboard, reducing uncertainty about whether documents have been received and are acceptable. SMS and email alerts confirm successful uploads and flag any issues requiring action, ensuring prompt resolution without repeated logins.
Where staffing permits, digital workflows allow document reviews to continue over the weekend, minimising backlogs between Friday and Monday.
This always-on submission, live visibility, and timely notifications streamline DBS processing while aligning with DBS and Home Office guidance on secure identity verification.
Processing Times Explained
Weekend submissions are queued and reviewed from the next working day, which can shift DBS processing slightly. For MyVetting’s DBS checks, typical completion is 5 to 10 working days.
Basic DBS checks often complete within 48 hours, subject to identity verification. The target is within 5 working days where verification is smooth.
Delays may occur if address history needs confirmation or if data entry errors trigger manual review. Applicants can track progress online for status updates and required actions, reducing avoidable pauses.
After approval, postal delivery of certificates can add up to 10 calendar days. Planning around weekends and potential verification steps supports realistic timelines.
Accepted ID Document Types
The MyVetting DBS portal accepts the standard identity documents required for DBS identity verification, including valid passports, photocard driving licences, and national identity cards.
Accepted document types are clearly listed in the portal to guide applicants and countersignatories.
Secure digital uploads are available seven days a week via client and applicant dashboards, including Sundays, to prevent delays.
Documents are encrypted in transit and at rest, in line with UK GDPR and ICO guidance.
Real-time tracking shows each stage of ID verification and the wider DBS check, supporting transparent progress monitoring.
This approach ensures clarity, availability, and security for DBS identity evidence submitted at weekends.
Audit Trails With Timestamps
An audit trail with precise timestamps underpins the MyVetting DBS portal, recording every action—from application submission to identity verification and document upload—to provide a clear, accountable history for clients and applicants.
These audit trails span the full lifecycle of DBS checks, giving users immediate visibility of who performed each step and when. Each event is timestamped to support accurate sequencing, reduce ambiguity, and streamline safeguarding reviews.
Employers can evidence due diligence in line with DBS guidance and UK data protection principles, meeting regulatory expectations while minimising errors during onboarding and compliance.
Historical data is readily accessible, enabling quick status checks and retrospective analysis without manual reconstruction.
- Traceability: timestamps align actions to a reliable timeline, clarifying responsibility.
- Compliance readiness: exportable logs support audits, policy verification, and ICO accountability requirements.
- Operational efficiency: real-time visibility reduces duplication and speeds decisions.
Note that DBS checks do not cover periods an applicant lived outside the UK, so additional verification may be required.
Live Video Identity Checks
The portal’s live video identity checks support UK pre-employment screening by enabling real-time verification of identity documents during a secure session.
Candidates display passports, biometric residence permits, or driving licences on camera, with secure capture producing clear, auditable records.
This accelerates onboarding and strengthens fraud prevention and compliance with Home Office Right to Work and Right to Rent guidance, DBS identity guidelines, BS7858 identity requirements for private security screening, and Cabinet Office BPSS controls.
Data handling aligns with UK GDPR under the ICO’s oversight.
Vetting can be delivered in partnership with Checkback International or MyVetting.
Typical processing takes around 14 days, and a standard check costs £18.
Real-Time ID Verification
Real-Time ID Verification
Streamline identity assurance for UK pre-employment screening with MyVetting’s real-time ID verification, delivered through live video checks that confirm applicants against their submitted documents. This strengthens DBS checks by validating identity at the point of verification, reducing opportunities for identity fraud. A trained operator confirms facial features and document security elements live, supporting accurate, timely safeguarding decisions across the appropriate DBS level.
Organisations schedule and conduct sessions within the MyVetting portal, keeping onboarding efficient for employees and volunteers. The process aligns with Home Office guidance, DBS identity rules, and GDPR/UK Data Protection Act requirements, promoting compliance while maintaining user trust.
Secure Document Capture
Secure document capture
Secure document capture with live video identity checks within the MyVetting DBS portal streamlines UK DBS screening. Candidates upload passports, driving licences, or other accepted IDs while completing face-to-camera verification, enabling real-time identity confirmation and immediate validation. This reduces manual errors and processing delays, accelerating the route to a DBS Certificate.
Live video checks align with Home Office guidance and GDPR, ensuring lawful, secure handling of personal data. Combined face-matching and document verification improve accuracy and minimise mismatches that can stall applications.
The process is accessible across devices, supporting candidates and HR teams with faster, more reliable outcomes and a shorter DBS application timeline for safer hiring decisions.
ISO 27001-Backed Security
Under its ISO 27001-backed framework, the MyVetting DBS portal enforces end-to-end encryption for data in transit and at rest.
Role-based access controls limit access to authorised users based on function.
These controls align with DBS guidance and UK data protection law, supporting secure handling of Basic, Standard, and Enhanced DBS applications and safeguarding information.
End-To-End Data Encryption
MyVetting’s portal applies end-to-end encryption across all DBS screening workflows, protecting sensitive data from submission to final certificate handling. Encryption is enforced in transit and at rest using industry-standard cryptography, underpinned by ISO 27001 controls.
All applicant and administrator interactions—form submissions, identity evidence, and result notifications—are encrypted to mitigate interception and unauthorised access. Practices align with UK GDPR and ICO guidance, supporting lawfulness, integrity, and confidentiality throughout DBS processing.
The platform’s encryption-first design safeguards data exchanges with the Disclosure and Barring Service, ensuring secure uploads, storage, and reporting.
Secure transmission maintains the accuracy and privacy of outcomes, helping HR and compliance teams meet Home Office and DBS expectations for protecting safeguarding information.
Role-Based Access Controls
Building on end-to-end encryption, the MyVetting DBS portal enforces role-based access controls to restrict data visibility to authorised users only. These controls ensure administrators, ID verifiers, and applicants access only the information necessary for their DBS responsibilities, supporting safeguarding and data minimisation in line with ICO guidance.
Aligned with ISO 27001 controls and DBS security expectations, the portal applies least-privilege permissions, risk-based access, and comprehensive audit logging to evidence compliance.
Administrators receive application status updates without viewing private applicant details, preserving confidentiality while maintaining oversight. ID verifiers receive targeted permissions to validate identity data securely, and applicants see only their own submissions and results.
Continuous enforcement of least privilege and segregation of duties reduces unauthorised access and the risk of data breaches.
These layered controls protect personal data processed for Basic, Standard, and Enhanced DBS checks, supporting lawful processing under UK data protection law and safeguarding obligations overseen by the DBS and the Home Office.
Frequently Asked Questions
What Is DBS Portal Account?
A DBS Portal Account is a secure online service for managing Disclosure and Barring Service checks.
It allows applicants and authorised employers to submit applications, view digital DBS certificates, share results with recruiting organisations, and monitor application status in real time.
It supports secure communications with the DBS for queries or updates.
The portal helps safeguard recruitment by enabling timely verification of criminal record information in line with UK legislation and DBS guidance.
Suitable for UK HR and compliance teams, it streamlines pre-employment screening and reduces administrative delays.
What Are the Benefits of the DBS Update Service?
The DBS Update Service offers continuous monitoring of criminal record changes, allowing employers to check the current status of a DBS certificate online.
Individuals can keep their certificate status up to date for a small annual fee, while eligible volunteers can register free of charge.
Employers gain faster, more reliable verification of existing checks, reducing repeat applications, costs, and delays. This supports safer recruitment and role mobility by providing timely visibility of new convictions or relevant police information.
The service is administered by the Disclosure and Barring Service under UK legislation and guidance, and aids compliance by enabling secure sharing of certificate status with multiple organisations.
What Is DBS Vetting?
DBS vetting is the UK criminal record checking process used to assess suitability for employment, particularly in roles involving children or vulnerable adults. There are four levels: Basic, Standard, Enhanced, and Enhanced with Barred List.
Basic reveals unspent convictions and conditional cautions. Standard discloses spent and unspent convictions, cautions, reprimands, and final warnings held on the Police National Computer, subject to filtering. Enhanced includes the Standard level plus relevant local police information. Enhanced with Barred List also checks the Children’s and/or Adults’ Barred Lists for regulated activity.
Employers use DBS checks to meet safeguarding and statutory compliance requirements under the Rehabilitation of Offenders Act 1974 (Exceptions) Order and the Safeguarding Vulnerable Groups Act 2006. Eligibility for Standard or Enhanced levels must be role‑based and justified.
Certificates are issued to the individual, have no statutory expiry, and are commonly renewed on a risk‑based cycle or monitored via the DBS Update Service. Processing is overseen by the Disclosure and Barring Service under Home Office sponsorship, with data handling subject to the Data Protection Act 2018 and ICO guidance.
Vetting providers such as Checkback International or MyVetting can manage applications and Update Service monitoring.
Does Enhanced DBS Check Show Internet History?
No. An Enhanced DBS check does not show internet or browsing history.
It discloses spent and unspent convictions, cautions, reprimands and warnings, plus any relevant police-held information deemed pertinent to safeguarding for roles involving children or vulnerable adults.
The Disclosure and Barring Service regulates disclosures under UK law to protect privacy and ensure proportionality.
Online activity, social media usage, search history and general web data are not examined.
Employers should use DBS results solely for risk assessment related to criminal background and suitability for regulated activity, in line with Home Office and ICO guidance.
Conclusion
MyVetting’s DBS portal streamlines safer recruitment by focusing on DBS checks with robust identity assurance, live video ID verification, and ISO 27001-aligned controls. Configurable workflows support Basic, Standard, and Enhanced DBS applications where appropriate, with clear eligibility guidance to prevent misuse. A 60-day password policy, role-based access, and full audit trails with timestamps support compliance with the DBS Code of Practice and UK data protection requirements. Weekend sign-offs and clear instructions for out-of-hours document uploads reduce bottlenecks. The result is faster, compliant DBS screening with verifiable integrity, delivering speed, security, and traceability without compromising regulatory standards.
